4 Best AI Quoting Software for UK Landscaping Businesses

If you run a landscaping or groundwork business in the UK, your day doesn’t end when you wash the van. It usually ends at 10:00 PM at your kitchen table, staring at a spreadsheet, trying to calculate the cost of Indian sandstone, topsoil, and labour for a quote you promised a customer three days ago.

In 2026, losing out on jobs because you were too slow to send the quote is entirely avoidable.

The industry is rapidly shifting away from manual Word documents. By adopting AI automated quoting software for UK landscaping businesses, you can generate highly accurate, professional estimates in under 60 seconds—often without even visiting the property.

Here are the best AI-powered tools designed specifically for UK tradesmen to help you win more work and get your evenings back.

Why Landscapers Need Trade-Specific AI

Generic invoicing software (like basic Xero or Quickbooks) is great for accountants, but it doesn’t help you measure a lawn. Dedicated landscaping AI software solves physical, real-world problems:

1. Remote Takeoffs: Modern AI tools integrate with satellite imagery. You can type in a UK postcode, and the AI will automatically measure the square meterage of the lawn or driveway, calculating the exact amount of turf or block paving required.
2. Live Supplier Pricing: The best UK tools link directly to the live catalogues of suppliers like Travis Perkins or Wickes. If the price of timber decking goes up on Tuesday, your AI quotes automatically adjust on Wednesday, protecting your profit margins.
3. Instant Customer Booking: Adding a “Smart Form” to your website allows customers to answer three questions about their garden and instantly receive an AI-generated ballpark estimate while you are asleep.

Deep Dive: The Top 4 AI Quoting Tools for UK Landscapers

To stop losing bids to faster competitors, you need to understand exactly how these tools work. Here is a detailed breakdown of the industry’s leading AI estimating software and the exact steps to use them.

1. SiteRecon: Best for Map-Based Automated Estimating

SiteRecon is a game-changer for UK maintenance and landscaping crews. Instead of guessing how long a job will take, this software uses high-resolution mapping and your specific production rates to generate the price automatically.

• The AI Advantage: It calculates the “true cost” without you having to jump through hoops. The AI assigns services to different polygons on a map, ensuring you get accurate labor hours based on the actual terrain.
• UK Specifics: You can load it with UK-specific production rates and compare your pricing against local market benchmarks to ensure you aren’t undercutting yourself.

How to Use SiteRecon (Step-by-Step):

1. Set Your Baseline: During onboarding, input your UK hourly labor rates, gross margin targets, and service catalog (e.g., lawn mowing, scarifying).
2. Order the Estimate: When a lead comes in, type in their postcode. Select the boundaries of their property on the digital map.
3. Let AI Calculate: The software automatically measures the square meterage and applies your baseline rates to generate a complete, profitable quote.
4. Field Review: Take your iPad to the site. If you spot something the satellite missed (like a massive hidden tree stump), you easily adjust the margins in real-time before hitting “Send.”

2. Beam AI (Attentive.ai): Best for Complex Hardscaping & Softscaping

If you handle large residential redesigns or commercial contracts, Beam AI is the ultimate “takeoff” software. It completely eliminates the need for manual tracing and counting.

• The AI Advantage: It uses advanced computer vision to read aerial imagery or PDF blueprints. It automatically detects and counts trees, shrubs, turf areas, mulch beds, and hardscape paving.+1
• UK Specifics: It is highly accurate at separating different material types, meaning you won’t accidentally quote a customer for cheap gravel when the blueprint specifies expensive Indian sandstone.

How to Use Beam AI (Step-by-Step):

1. Upload the Project: Either enter the property address to pull up the aerial imagery or drop your PDF landscaping plans directly into the dashboard.
2. Confirm the Boundaries: Check the lot lines the AI has identified and adjust them if the UK property lines are obscured by heavy tree cover.
3. Run the AI Takeoff: Click submit. The AI scans the site and extracts exact quantities (e.g., exactly how many linear meters of irrigation pipe or retaining wall are needed).
4. Export the Bid: Within 24 hours, the AI provides a fully formatted, quality-checked spreadsheet that you can instantly attach a price to and email to the client.

3. Bobyard: Best for Speed and Winning Fast Bids

Bobyard is designed for speed. It is built around the premise that the first landscaper to submit a professional, accurate quote is usually the one who wins the job.

• The AI Advantage: It features instant “Auto Area” and “Auto Length” measurements. It can measure the edges of a complex, curved flowerbed in seconds, which would normally take a surveyor several minutes with a measuring wheel.
• UK Specifics: You can build custom formulas into the system. For example, if you know a specific type of UK clay soil takes your crew 20% longer to dig out, you can program Bobyard to automatically add that labor buffer to the quote.

How to Use Bobyard (Step-by-Step):

1. Import the Site: Pull up the property map or client drawing.
2. Activate Auto-Detect: Use the AI tools to click on a patio area. The software instantly highlights the entire paved section and calculates the square meterage.
3. Apply Vendor Costs: Link the measurement to your saved database of UK vendor prices (e.g., the current cost of sharp sand).
4. Generate Proposal: The software combines the measurements and material costs into a clean, highly professional PDF proposal ready for the client’s signature.

4. QuoteIQ: Best for Solo Operators on the Go

QuoteIQ was built by contractors, for contractors. It is the perfect mobile-first solution for the solo tradesman who is bouncing between jobs all day.

• The AI Advantage: Its “MapMeasure Pro” feature puts satellite measuring directly in your pocket. You don’t need a laptop; you can measure a driveway from the driver’s seat of your van.
• UK Specifics: It features an “InstaQuote” widget. You can embed this directly onto your trend-rays.com website or business page, allowing British homeowners to trace their own lawns and get a rough AI estimate without ever calling you.

How to Use QuoteIQ (Step-by-Step):

Send Instantly: Tap send, and the client receives a professional quote via email or text message before you even turn the van’s engine back on.

Open the App: While parked outside your supplier or on your lunch break, open the mobile app and enter the new lead’s address.

Trace the Area: Use your finger on your smartphone screen to drop pins around the perimeter of the lawn or driveway on the satellite map.

Select the Service: Tap “Block Paving” or “Turfing.” The app automatically multiplies the area by your pre-set price per square meter.

If you are looking for some extra tools then here are the generic ones you can also try.

1. JobQuote.io: Best for HMRC Compliance & Speed

JobQuote is built specifically for UK tradesmen and is rapidly becoming the industry standard for solo operators and small crews.

• The AI Advantage: It features an “AI Quote Calculator” trained on thousands of successful UK trade jobs. You input the basics (e.g., “50sqm patio”), and it instantly populates the required sub-materials (sharp sand, cement, MOT Type 1) that you might have forgotten to charge for.
• UK Specifics: It automatically handles Making Tax Digital (MTD) compliance and calculates UK VAT seamlessly.
• Pricing: 14-day free trial available.

2. QuoteIQ: Best for Remote Property Measuring

QuoteIQ is a powerhouse for exterior cleaning, lawn care, and landscaping businesses that rely on volume.

• The AI Advantage: Its flagship feature is the integrated “MapMeasure Pro.” Instead of driving 40 minutes across town just to run a tape measure across a garden, the app uses satellite mapping to measure the property perfectly from your phone.
• UK Specifics: It offers an “InstaQuote” widget you can embed on your website, allowing UK homeowners to essentially quote themselves based on your pre-set parameters.
• Pricing: Multiple tiers depending on crew size, with a 14-day free trial.

3. GraftIO: Best Free Tool for Solo Landscapers

If you are just starting out and cannot justify a £50/month software subscription, GraftIO is an incredible entry point.

• The AI Advantage: It uses an AI “quote wizard” with pre-built templates for specific trades, including garden design and fencing. It also features a lead-scoring system that tells you which inquiries are most likely to convert.
• UK Specifics: Specifically trusted by UK tradesmen, it offers a built-in customer portal that drastically reduces the number of “when are you starting?” text messages you receive.
• Pricing: “Free Forever” tier available for basic quoting and invoicing.

4. ServiceM8: Best for Complete Crew Management

While not strictly just an AI quoting tool, ServiceM8 is the most comprehensive field service management app on the market for Apple device users.

• The AI Advantage: It utilizes machine learning to suggest the fastest routes between jobs, and its quoting feature allows you to bundle common services (like “Standard Lawn Treatment + Aeration”) into a single, one-tap quote.
• UK Specifics: It has deep integrations with popular UK accounting software and features a geofenced clock-in system so you know exactly when your crew arrived at the site.
• Pricing: Starts around £9/month, but scales based on the volume of jobs you process.

How to Choose the Right AI Quoting Software for Your Landscaping Business

Adopting new technology can feel daunting, especially when you are already working 60-hour weeks. Buying the wrong software usually results in an expensive subscription that your crew refuses to use.

To ensure you get a return on your investment, do not try to change your entire business overnight. Instead, evaluate your biggest daily bottleneck and choose the software that solves that specific pain point. Here is how to decide:

1. Assess Your Business Size and Scope

• For the Solo Operator or Two-Man Crew: You likely don’t have an office manager. You are quoting from the driver’s seat of your van between jobs. You need a mobile-first app that is incredibly simple.
  • The Winner: QuoteIQ is your best bet. Its smartphone-first design means you can measure a driveway and send a quote while eating your lunch, without ever opening a laptop.
• For Large Commercial & Hardscaping Crews: If you are bidding on massive commercial contracts, housing estates, or complex patio builds, a mobile app won’t cut it. You need software that can ingest complex PDF blueprints and spit out exact material lists.
  • The Winner: Beam AI (Attentive.ai). It is built for the desktop and handles heavy, complex architectural takeoffs that would normally take a human estimator days to complete.

2. Maintenance vs. Design & Build

• High-Volume Maintenance (Lawn Care, Scarifying, Treatments): Your profit relies on volume and speed. You need to be able to quote 10 lawns a day without visiting them.
  • The Winner: SiteRecon excels here. Its map-based polygon drawing allows you to instantly outline multiple lawns, apply your standard £/sqm maintenance rate, and fire off the quotes in minutes.
• High-Value Design & Build (Patios, Decking, Fencing): You aren’t just measuring area; you are counting materials. You need a tool that can differentiate between a lawn, a flowerbed, and a paved area so you can accurately calculate the cost of sharp sand, MOT Type 1, and the paving slabs themselves.
  • The Winner: Bobyard is highly effective at allowing you to click on specific areas of a site plan, instantly identifying what materials are needed and applying your custom UK vendor pricing formulas.

3. Verify UK-Specific Integrations

Before committing to an annual plan, ensure the software integrates with your current setup.

• Accounting Sync: Does the software export cleanly to Xero, QuickBooks, or FreeAgent? This is vital for staying compliant with HMRC’s Making Tax Digital (MTD) rules.
• Live Material Pricing: Can you manually input or link the live prices from your local UK suppliers (like Travis Perkins or Jewson)? Material costs fluctuate rapidly; if your AI quoting tool is using outdated pricing, your profit margins will vanish.

The Best Way to Start: Pick the tool that fits your profile above and sign up for the free trial. Run your next three quotes through the AI software while doing them your traditional manual way. Once you see that the AI generated the exact same price (but did it 45 minutes faster), you will have the confidence to make the switch permanently.

Frequently Asked Questions (FAQ)

Can AI software accurately measure a UK garden from a satellite? Yes. Tools like QuoteIQ use high-resolution satellite imagery (similar to Google Earth) to measure square meterage. While tree cover can sometimes obscure boundaries, it is highly accurate for quoting lawns, driveways, and patios without requiring a site visit.

Will quoting software integrate with my UK accounting software? The top trade software platforms (like JobQuote and ServiceM8) offer native, one-click integrations with Xero, QuickBooks, and FreeAgent, ensuring your invoices sync seamlessly for your accountant.

Do these apps work offline? Most premium trade apps have offline capabilities. If you are quoting a job in a rural area with no mobile signal, you can build the quote on your tablet, and the app will automatically sync and send the email to the client the moment you drive back into 4G coverage.